---
title: Can I reimburse the resource for work-related expenses?
description: Yes, with prior approval. Reimbursements route through Kuubiik with a 5 percent processing fee and GST/VAT where applicable.
---

[Skip to content](https://hub.kuubiik.com/en/knowledge-base/can-i-reimburse-the-resource-for-work-related-expenses#main-content)

English

Show submenu for translations

![kuubiik-logotype-black-1](https://hub.kuubiik.com/hubfs/kuubiik-logotype-black-1.svg)

Open main navigation

Close main navigation

- English
  
  Show submenu for translations
- [Request a Consultation](https://kuubiik.com/request-a-consultation/)

[Request a Consultation](https://kuubiik.com/request-a-consultation/)

 How can we help you?

- There are no suggestions because the search field is empty.

1. [Knowledge Base](https://hub.kuubiik.com/en/knowledge-base?hsLang=en)
2. [Account](https://hub.kuubiik.com/en/knowledge-base/account?hsLang=en)

# Can I reimburse the resource for work-related expenses?

## Yes, with prior written approval. Reimbursements run through Kuubiik with a 5 percent processing fee and GST/VAT where applicable.

Approved business expenses can be reimbursed to the resource through Kuubiik. The rules:

- Pre-approval in writing is required - no expense should be incurred without it
- The reimbursement runs through our system, with a 5 percent bank processing fee plus GST/VAT where applicable
- Receipts or proof of authorisation must accompany the claim
- Resources should not be asked to make purchases on the client's behalf. Where possible, the client makes business purchases directly or through a company-issued payment method.

If we don't hear back on an expense approval request within 5 business days, the expense is treated as not approved.

- [Getting started](https://hub.kuubiik.com/en/knowledge-base/getting-started?hsLang=en)
- [General](https://hub.kuubiik.com/en/knowledge-base/general?hsLang=en)
- [Support](https://hub.kuubiik.com/en/knowledge-base/support?hsLang=en)
- [Recruitment](https://hub.kuubiik.com/en/knowledge-base/recruitment?hsLang=en)
- [Account](https://hub.kuubiik.com/en/knowledge-base/account?hsLang=en)
- [Troubleshooting](https://hub.kuubiik.com/en/knowledge-base/troubleshooting?hsLang=en)

# Kuubiik

<https://www.facebook.com/> <https://www.twitter.com/> <https://www.instagram.com/> <https://podcasts.apple.com/> [mailto:email@email.com](mailto:email@email.com)

Copyright © 2026, Kuubiik